The Wetlands Institute is currently accepting applications for the position of Office Assistant. The position will assist and report to the Executive Director and work on the development and marketing team. The Office Assistant will have two areas of responsibility and will be responsible for coordinating administrative and special event-related duties. Responsibilities will be focused on providing administrative support to the Executive Director for donor communications. The majority of the effort over the summer will be to support logistics for a series of special events.

This is an hourly part-time position focused through spring and summer, with an opportunity to extend into a year-round position.

Essential Duties and Responsibilities 

  1. Provide administrative support to the Executive Director
  2. Support planning and management of donor cultivation and fund-raising events.
  3. Work with the development team to develop mailing lists and invitation lists.
  4. Coordinate and manage invitation mailing and RSVP management.
  5. Coordinate vendors and ordering of event supplies.
  6. Participate in special event management.

Minimum Job Qualifications

  • Ability to perform multiple tasks with effective time management and organizational skills.
  • Attention to detail.
  • An understanding of and commitment to The Wetlands Institute mission.

Working Conditions and Physical Demands

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Frequent physical activities including lifting, pushing and pulling items up to 25 pounds; reaching, stooping, bending, kneeling, climbing, crouching and prolonged periods of sitting.
  • Ability to work various shifts during special events, including evenings and weekends.
  • This information is not designed to be a complete inventory of the job duties, responsibilities, and qualifications. Rather, it’s designed to give the general nature and level of work to be performed by an employee assigned to this job title.


Salary commensurate with experience.

The Wetlands Institute Is An Equal Opportunity Employer

We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

Application Information

To apply, please submit a cover letter and resume to and include Office Assistant in the subject line.

Applications will be reviewed on a rolling basis until the position is filled.

About the Wetlands Institute

The Wetlands Institute is a 501c3 non-profit organization with a mission to promote appreciation, understanding and stewardship of wetlands and coastal ecosystems through our programs in research, education and conservation. Our goals are a) to teach people of all ages the value of wetlands and coastal ecosystems for the survival of life on Earth, b) conduct research and conservation focused on wetlands and coastal ecosystems and their inhabitants; and c) encourage stewardship of these ecosystems worldwide. The Wetlands Institute has more than 17,000 annual visitors, 1,300 members, and hosts more than 13,000 schoolchildren annually.

Founded in 1969 by Herbert Mills (Executive Director, World Wildlife Fund US, 1965-1969), The Wetlands Institute is a non-profit organization dedicated to furthering knowledge and appreciation of coastal environments. We believe that people will value wetlands and coastal ecosystems if they understand how they work and why the health of those systems is so tightly intertwined with our own wellbeing. That belief is the moving force behind all our services. Through our programs in conservation, research, education, and outreach we employ an interdisciplinary approach to inspire people of all ages to care about the environment and to become environmentally literate and involved citizens.

The Wetlands Institute is also a field laboratory and research site for visiting scientists and students ranging from undergraduate through post-doctoral levels. The Wetlands Institute is a founding partner of the Seven Mile Island Innovation Laboratory along with the US Army Corps of Engineers and the State of New Jersey Department of Environmental Protection. The laboratory is an innovation leader and proving ground for the development of novel tools and techniques for ecological restoration of coastal ecosystems.

The Wetlands Institute works with area high schools, service organizations, and the public on volunteer conservation initiatives designed to protect and preserve coastal and wetland ecosystems and their inhabitants, which includes providing authentic, experiential engagement opportunities for participants.